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Executive Assistant [CLOSED]

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Dislocation 

Florida, USA

Job Type

Full-time

We are right now recruiting for a position as Executive Assistant.

As such you will provide administrative and operational support to our Chief Executive Officer Terry Ingram 

This is a unique opportunity for the right person. If it is you, reach out to Terry with a message.

This position is based at our headquarters in Central Florida.

At Liquid - We Make It Easier! We believe magic happens F2F.

“We make it easy” isn’t our slogan or tagline; it’s our growth strategy for the coming years. 

That’s how we operate: 100% focused on our customers needs, and on making their lives easier.


General Qualifications


  • Excellent written and verbal communication skills

  • Time-management skills

  • Ability to pay attention to detail

  • Organization skills

  • Ability to multitask

  • Basic understanding of frequently used computer software and programs, such as Microsoft Office

  • Interpersonal skills

  • 2-year associates degree in relevant academic program or better preferred



Job Summary


The Executive Assistant provides administrative and operational support to the Chief Executive Officer (CEO).


Primary Duties and Responsibilities


  • Work directly with the CEO to support all aspects of his daily work routine.

  • Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.

  • Serve as a liaison between the CEO, Liquid staff and the public. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.

  • Coordinate work with other Liquid staff as needed; play a key role in the coordination of staff efforts both within and outside the company.

  • Provide coordination, monitoring, and communication of high profile projects and programs by working with other senior staff.

  • Assist the CEO in the development of presentations and white papers for internal and external audiences.

  • Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.

  • Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.

  • Routinely perform a wide variety of support duties.

  • Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.

  • Sort and triage mail; maintain e-mail and other address directories

  • Compose and prepare letters relating to routine correspondence for the CEO’s signature.

  • Schedule meetings; assist in the preparation and distribution of meeting agendas and materials.

  • Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.

  • Prepare, reconcile, and submit expense reports.

  • Maintain paper and electronic filing systems.

  • Maintain confidential and sensitive information.

  • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.

  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.

  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

  • Proficiencies in the following languages given preferential consideration: Spanish (Latin American dialects); Portuguese (Brazil)